Dos And Don’ts For A Successful Seminar Hall
A seminar is described as a meeting of individuals for the intention of arguing a stated topic. These types of gatherings are typically interactive meetings where the members engage in conversations about the demarcated subject. The sessions are usually led by one or more presenters who serve to shove the discussion along the preferred path. A seminar may have quite a few purposes or just one purpose. For example, a seminar may be for the reason of education, for instance a lecture, where the participants connect in the discussion of an academic subject for the endeavour of gaining a better insight into the subject. Other forms of educational seminars may be held to communicate some skills or data to the participants.
When it comes to delivering new ideas, introducing newer concepts and technologies, or while hosting guest speakers; seminars are the ideal places to do so. Conference rooms also feature good viewing angles and great acoustics to assist each individual attendee feel like they are a part of the event.
Like the training room, the seminar room also has certain dos and don’ts. It is important to keep the training rooms and seminar room at outstanding condition, clean and well maintained as this helps to attract and hold on to clients.
Listed below are some of the dos and don’ts of a rented seminar hall:
- No smoking in the room
- One should not drink and eat in the seminar room. Plain water is allowed but it is important to be careful to avoid spillage.
- It is essential to keep the place in the excellent condition as it has been handed over.
- Report any kind of damages or spillage to the company representative.
- Avoid speaking on topics which are offensive, discriminatory and controversial.
- Obtain the rights to play the music or materials during the event.
- Clients should take care of the equipment that comes along with the rental for instance, flip chart board, projector, white board etc.
- Handover things which do not belong to you
- It is important to end the event on time as another instructor who is taking over the room will require time to do set-up and preparation work.
- Do not leave the venue in a mess
The manner a conference room is set up can make or break a meeting. It is vital to ensure that every feature of the room itself is established in such a way that it maximizes productivity and reduces distractions. Mentioned below are the few dos and don’ts to make sure that your next meeting is as professional as possible.
- DO: Use Up To Date Equipment: Remember that out-dated equipment can actually break a meeting. Not only will your business look unprofessional and out-dated without the most present electronics, but you can also run into time consuming “technical issues.” These types of digressions from the flow of a meeting can create an ambiance of aggravation and monotony among the attendants. Be sure that you have the latest equipment prior to you even start inviting people for the seminar.
- DON’T: Overcrowd The Space: Not having sufficient room to type, write, or look through hand-outs can be very disturbing when at a meeting. If chairs are scraping the floor constantly and your attendants are diverted by the coffee breath of the person next to them you can expect that your meeting will be far less productive than you would like. Ensure that there is not too much furniture or not sufficient space for how many people will be in attendance. Also make sure that the layout is set up in a way that enables for maximum collaboration and does not create disparity among the attendants.
- DO: Consider the Image of your company: This aspect of setting up a conference room is often neglected. This is an incredibly important thing to consider as this will make a good impression in your conference room. Find out what you want your conference room wants to convey about your company. If your company relies on innovation and creativity then bright bold and complementary colours as well as funky furniture may be the right option. On the other hand, if your company is a bit traditional, then opting for subtle coloured furniture will be the right option.
These are some of the dos and don’ts that need to be considered.